Full Time Administrative Assistant

  • Full time
  • Canada View on Map
  • posted 3 weeks ago
  • Posted : October 7, 2020 -Accepting applications
  • Salary: $14.25 - $17.35 / Yearly
  • View(s) 44

Job Detail

  • Experience Completion Of High School And A Minimum 1 Years’ Related Experience
  • Company Name North Toronto Community Chrch

Job Description

The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Core Values

The Salvation Army Canada and Bermuda has four core values:
Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.

Position Purpose Summary: To provide administrative support to North Toronto Community Church under the direction of the Corps Officer(s) and CFS Coordinator.

Responsibilities
General office duties
Receive and direct phone calls and/or messages in a prompt, friendly, compassionate and efficient manner
Greet and/or direct individuals to services required during normal working hours, ensuring security and confidentiality guidelines are maintained
General correspondence as directed from the corps officers
Responsible for oversight and reconciliation of North Toronto petty cash
Assist with weekly deposit of cartridges and offering as necessary
Update or change phone greetings and the outdoor electronic sign as required
Receive, date stamp and distribute all unopened mail to the appropriate individual or department
Receive, document and provide temporary receipt of donations, forward to person in charge
Photocopy documents as required
General upkeep of the supply room
Monitor and maintain an adequate stock level of office supplies, spiritual materials/booklets etc.
Prepare weekly corps bulletin as information is provided
Provide updates to media coordinator for website
Send out bulletins to Corps members and mail bulletins to extended Corps family members as required
Verify receipt of stock delivery/merchandise with packing slip
Ensure volunteer sign in/out
Maintain monthly calendar (including booking of rooms)
Arrange for repairs to the office as requested

Administration

Prepare and/or file various forms of correspondence as required by corps officers
Input Salvation Army Management Information System (SAMIS) data and forward statistics to headquarters as required
Scan invoices to Octacom
Assist with processing of petty cash requisitions and Travel and Expense Management (TEM) submissions
Maintain and update inventory lists on a regular basis
Maintain control log of key distribution of keys at church building
Provide support to the corps officer(s) and CFS Coordinator in the preparation of church-related documentation, certificates and record keeping

General

Work in a safe manner, in accordance with all applicable WSIB / TSA policies and practices
Participate in workplace inspections as required
Compete other related duties as assigned

Seasonal

Assisting with recording and receipting charitable donations, mailing of official receipts and thank you letters
Assisting with scheduling of kettle workers and general support to kettle coordinator as required

Qualifications
Completion of high school and a minimum 1 years’ related experience
Ability to work within the Mission and Vision of The Salvation Army
Comfortable working in a Christian environment with the ability to demonstrate empathy and compassion
Excellent written and communication skills
Proficient computer skills including; Microsoft Office (Word, Excel, PowerPoint and Publisher), Internet and Social Media applications
Basic First Aid/CPR Certification preferred

Successful candidate will be required to provide upon hiring:
A clear vulnerable sector screening
Participate in our online Armatus Abuse Training and Health and Safety training required upon hiring, as well as updated annually

HOURS: 25 hours per week. Monday – Friday 10:00am – 3:30pm

Seasonally for November and December hours increase to 30 hours per week (as required)

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.
If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

This posting is open to external and internal candidates alike. If you are an internal applicant, please advise your Department Head of your intentions prior to submitting your application.

Required skills