Client Service Administrator

  • Full time
  • Ontario, Canada View on Map
  • posted 3 weeks ago
  • Posted : October 4, 2020 -Accepting applications
  • View(s) 20

Job Detail

  • Experience At Least 2 Years' Customer Service Experience
  • Company Name HearingLife

Job Description

HearingLife Canada, which includes ListenUP! Canada and National Affiliated Providers, is the largest provider of hearing healthcare service in Canada. Working in unison with the National Campaign For Better Hearing’s awareness campaign (, our core philosophy is to “do what is best for the client” while increasing awareness of the effects of hearing loss and the benefits of hearing devices.

The Client Service Administrator (CSA) is the first point of contact for the majority of our clients and is responsible for providing superior client care. The CSA is also responsible for providing administrative support to Hearing Professionals (HP) within the clinic and to head office. This is a full-time contract position, with the possibility of extension.
Customer Service – first point of contact for our clients and to provide them with the best customer service in the industry:

Greeting clients
Answering the telephone
Answering client queries

Appointments – manage our client appointments and schedule the HP’s appointments:

Maintaining clinician’s schedules
Triaging all appointments
Changing appointments to accommodate client and clinic needs
Using telephone pathway to book initial client appointments

Clinic Appearance – responsible for the general maintenance of our clinics so that they are a first class hearing healthcare centre:

Daily light cleaning and tidying as needed
Tidying and organizing Assistive Listening Device (ALD) displays and client waiting area
Maintaining and ordering office and clinic supplies

Hearing Professional and Administrative Support – provide administrative support for the HPs in their respective clinic(s) as well as act as an office administrator for the Hearing Healthcare Centre (HHC):

Opening and closing the HHC
Registering all new clients
Maintaining all paper files including creating, organizing, filing and destroying
Shipping and receiving
Tracking all orders through administration system and shipping log
Preparing orders for fittings
Assisting with local events as needed
Understanding and applying all promotions
Understanding and selling all ALDs
Providing basic hearing aid maintenance including cleaning/checks and tubing changes

Accounting and Third Party Insurance Support – responsible for processing all sales and tracking all outstanding balances and receivables and third party insurance payments which includes each of the following:

Assisting with client estimates
Counting and reporting opening and closing cash float
Processing all payments; cash, cheque, post-dated cheques, credit card and debit card
Completing daily bank deposit slip completing physical deposit
Completing daily sales reconciliation on time and accurately
Completing monthly inventory and accounting controls
Understanding Debits and Credits
Having working to expert knowledge of all third party insurance programs
Completing and submitting all third party insurance forms
Following up on all outstanding third party claims


College diploma in an applicable field
At least 2 years’ customer service experience
Organized, detail-oriented, and comfortable working with multiple priorities

Hearing Life is committed to an inclusive work environment and welcome applications from qualified individuals from all backgrounds.

Required skills