Administrative Officer (Finance & Operations)

  • Full time
  • London, Ontario, Canada View on Map
  • posted 3 weeks ago
  • Posted : October 8, 2020 -Accepting applications
  • View(s) 89

Job Detail

  • Experience 5 Years
  • Company Name Western University

Job Description

Classification & Regular Hours

Hours per Week: 35

Salary Grade: 14

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the “Western Experience” – an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The mission of the Department of Biology is to “foster scientific discovery through research and advancement of the understanding, critical evaluation, and application of biological concepts”.

This mission statement encompasses the major foci within the department, namely scientific research, graduate, undergraduate and public education. Within the next four years, the Department seeks to find a better working balance between the development and strengthening of its research enterprise and the maintenance of its strong undergraduate program. In parallel with this, the Department seeks to enhance and strengthen its graduate program and make meaningful contributions to existing and future collaborative programs that fall within its sphere of influence and interest.


The Administrative Officer (Finance and Operations) facilitates and provides oversight for a wide range of operational, financial, administrative, and human resources functions and processes to ensure smooth and efficient administration of the Department of Biology, in collaboration with the Department Chair. The incumbent ensures effective and efficient financial administration, and provides financial, accounting, and budgetary support within the department; compiles relevant data; conducts timely and accurate financial analysis and reporting; and contributes to the strategic planning. The Administrative Officer is the first point of contact for internal and external stakeholders and acts as a resource in relation to all operations, administrative, accounting, financial, procurement and budgeting processes. The incumbent ensures compliance with relevant legislation and Western’s policies and procedures, to facilitate the achievement of the Department’s missions and objectives. The Administrative Officer monitors and evaluates current administrative processes, and makes recommendations regarding the development and implementation of new and revised processes to support continuous improvement and the use of best practices working in collaboration with other Department leaders. The incumbent provides leadership and supervision to departmental administrative staff, offers guidance on various administrative processes, and monitors and manages resources to ensure the University community is served effectively.



  • Undergraduate Degree in Business Management/Administration, Finance/Accounting, or relevant field
  • Completion of, or working towards, Chartered Professional Accountant and/or Canadian Institute of Management Designation


  • 5 years of progressively increasing responsibility in administrative positions including accounting and budgetary experience (specifically, developing and maintaining a budget) and human resources experience in a unionized environment
  • Experience managing staff and projects
  • Experience working in an academic environment is preferred

Knowledge, Skills & Abilities:

  • Familiarity with financial analysis and planning and with complex reporting and accounting issues
  • Ability to ensure expenditures and resources are within allotments, and to make appropriate modifications when required
  • Familiarity with Human Resources principles and practices (including workforce planning), Employment Standards Act and other relevant legislation
  • Mathematical and analytical skills to accurately interpret and integrate data from various sources with the ability to create reports and recommendations
  • Ability to provide strategic analysis and recommendations for designing and implementing new and changing administrative processes
  • Project management skills to manage multiple projects simultaneously from conception to completion within tightly prescribed timelines
  • Competency to maintain confidentiality and treat sensitive information with discretion
  • Ability to provide guidance, support and feedback in a way that is positively received
  • Results-oriented with the ability to motivate and coach employees to meet high performance standards, while working effectively as a member of the leadership team
  • Ability and willingness to employ a consultative and collaborative approach to addressing issues and making decisions
  • Ability to handle details with a high degree of accuracy and to organize and prioritize a high volume of work to meet deadlines
  • Commitment to ongoing professional development with a desire to take on new challenges
  • A well-defined sense of diplomacy, including solid negotiation and conflict resolution skills
  • Ability to remain highly motivated, resilient, innovative, and collaborative when faced with challenges
  • Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities
  • Computer skills with the ability to train others in system usage
  • Intermediate computer skills in Microsoft Office Suite (Excel, Word) and with PeopleSoft (Financials, HR, HE)
  • Influential interpersonal skills that build positive and strong relationships at all levels of the organization
  • Familiarity with University policies and procedures preferred

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at [email protected] or phone 519-661-2194.

Please Note:
We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged

Required skills